Building Management will notify all tenants via e-mail when a Hurricane Warning is issued and order the buildings evacuated.

Hurricane Watch:  When a hurricane watch is issued, initial preparations should be made for a possible building shutdown.  If no action is taken until a hurricane warning is issued, there may not be enough time to complete all necessary actions, particularly if a storm makes a sudden change in course.  The level of activities that should be undertaken will vary depending on the time of day or the day of the week on which the watch is issued.  If the watch is issued on a Friday, tenants might not be returning to the building until after the storm has passed.  In such case, tenants should fully prepare for the storm; it will be their only opportunity.  If the watch is posted early in the week or early in the workday, initial steps can be taken, the situation can be closely monitored and more disruptive preparations can be completed quickly if a warning is posted.

Some of the preparations, which should be undertaken at this time, are:

– Loose papers and documents should be filed and stored away from windows;

– Valuable equipment or documents should be moved from outer offices to interior rooms and stored on tables or shelves when possible to prevent damage from water intrusion into the space.  Materials can also be covered with or stored in plastic to reduce the effects of water damage;

– Critical data or equipment should be prepared for removal to a safe location;

– Personal belongings should be gathered and pre-stored in a box or plastic bag so they can be removed if an evacuation order is given.

Some of these procedures may seem excessive or disruptive when a storm is still a distance away.  After all, it may turn and miss the area.  However, if the storm continues towards the area, building occupants may not have time to complete these preparatory actions.  By that time, they are concerned about getting to their own home, securing it, gathering their family and evacuating.

Building Management will undertake any actions that can be performed without interrupting ongoing business operations.  They will also verify that tenants have begun appropriate preparations.

Hurricane Warning: In most cases, when a warning is issued, occupants will have time to complete their preparations quickly and leave as soon as possible.  When a warning is issued and the evacuation of the buildings is ordered, Building Management will inform all occupants of the situation and give a deadline, usually an hour, for the complete evacuation and shut down of the buildings.  We will communicate all instructions via e-mail.

In addition to the procedures outlined at the Hurricane Watch stage, the following steps should be taken:

– Building occupants should gather their belongings and evacuate as soon as possible;

– Lights and faucets in tenant spaces should be turned off;

– All items should be moved away from windows;

– Doors to offices with outside windows should be closed;

– All computers, telecommunications equipment and office equipment should be turned off and unplugged to protect them from possible power surges and placed on tables or shelves off the floor;

– Blinds should be closed;

– Suite doors should be locked as the last person leaves.

As soon as all building occupants have left, Building Management can complete final preparations so that they, in turn, can go home to their properties and families.  Building shutdown will consist of the following:

– Check that all tenants have left the premises and all areas are secure;

– Secure all windows and doors;

– Position elevators on a floor above any level threatened by possible flooding;

– Shut off power to elevators, HVAC system, lighting and other equipment;

– All buildings doors will be locked.

Once the building is closed, it will not be reopened until the Hurricane Warning has been lifted.  Should the hurricane strike the area, the buildings will not be reopened until damage is ascertained and the building is deemed safe to be occupied.

In the event of the issuance of a Hurricane Warning after normal business hours, the Building Management will attempt to contact a designated person from each office advising them that the building will be closed.  (Please do not attempt to enter the buildings until you have received word that the building is reopened.)

As we want to be sure the information in our files is up to date, please download the Tenant Emergency Contact Form and return it to the Building Management office via email to renee@danburg.com or via facsimile (561) 997-9577, as soon as possible.

Download the  Tropical Cyclone Preparedness Guide (PDF) or follow the links for more information. But remember, this is only a guide. The first and most important thing anyone should do when facing a hurricane threat is to use common sense.

We anticipate and appreciate your cooperation.  Our interest is to protect the lives of our tenants and their property.